Our Goals for Administration
We have two goals for administration: (1) To liberate the leaders and teachers of the church from administrative responsibilities so that they can focus their efforts on equipping the church for ministry; and (2) To facilitate the common life of the church through the communication of opportunities and needs, as directed by the Ministry Stewards.
These goals are derived from the following verses:
“And all who believed were together and had all things in common.” Acts 2:4
“And the twelve summoned the full number of the disciples and said, “It is not right that we should give up preaching the word of God to serve tables.” Acts 6:2
“And he gave the apostles, the prophets, the evangelists, the shepherds and teachers, to equip the saints for the work of ministry, for building up the body of Christ…” Ephesians 4:11-12
Due to the essential and significant need for sound teaching and equipping in the local church, it is wise to liberate those with teaching and leading gifts to focus on their primary roles. However, because the church must also manage its life together in the practical realms, the facilitation of resource sharing and care provision cannot be overlooked and requires intentionality due to the busyness and disjointed nature of our modern culture. As a result, we will engage those with the gift of administration to steward that aspect of church life.
The Administration Steward will endeavour to meet these goals by engaging in the following activities:
Goal 1: The Supporting of Leadership
- Send weekly prayer requests to Elders.
- Arrange meetings as requested.
- Purchase cards, music and supplies for Elders as needed.
- Be physically present to facilitate maintenance visits at the church as needed.
- Be physically present to support Pastor if meetings with women are required.
- Produce ministry or promotional materials as requested.
Goal 2: The Facilitating of Common Life
- Maintain the church calendar on the website.
- Produce weekly bulletins for electronic and physical distribution.
- Send weekly Worship Together communication for the Worship Steward.
- Send periodic care or prayer e-mails as directed by the Elders or Care Steward.
- Send Life Together communication for the Care Steward.
- Purchase office and stationary supplies.
- Aid bookkeeper in printing and distribution of records, reimbursements and payments as directed by the Finance Steward.
- Direct people to the proper ministry contact as inquiries come in through phone, e-mail, friendship register or word of mouth.
- Design and develop sign-up sheets, resources and promotional materials for ministries and events as directed by the Elders and Ministry Stewards.
- Administrate Employee Health Care Plan.
- Maintain professional membership and subscriptions (Chamber of Commerce, CCCC, CCLI Music)
- Manage church insurance requirements and yearly certificate renewals.
- Process information and requests from weekly friendship register.
- Maintain church database and electronic mailing lists.
- Produce periodic church directories.
- Print financial reports as requested and report weekly offering numbers in bulletin as directed by Finance Steward.
- Mange administrative and SBC Kids paper files.
Our Structure for Administration
To accomplish our goal for administration, we conceptualize a structure whereby the Administration Steward serves all other Elders, Stewards, and Ministries with administrative support.
Although many churches make a distinction between the secretarial staff and other ministry positions, such as Elders and Stewards/Deacons, we affirm that the person facilitating administration in and for the church is a Steward.
Stewards are simply recognized servants of the church. Their mandate is to help the Elders to mobilize the church to do the work of the ministry (Ephesians 4:11– 12). The Administration Steward is one such servant.
Moreover, as a Steward, our “administrator” is part of our effort to implement 1 Timothy 3:8–13. These verses outline the scope of ministry and qualifications for Stewards. Accordingly, the Administration Steward, like all Stewards, is an officially recognized, non-teaching, and non-authoritative member of the Ministry Team. He or she must meet the qualifications outlined in these verses.
Additionally, in spite of the breadth of support the Administration Steward provides to the various ministries of the church, we locate this ministry under Fellowship Ministries because Fellowship is the sharing of treasure, time, and talent – material and human resources – for the sake of common life in the church. The Administration Steward is vital in helping to facilitate common life in our church and thus is identified as a Steward under our Fellowship Ministries.
Our Administration Steward is Janet Surette